8 Tips by Mercury Freight LTD

Navigating customs clearance when shipping packages across Europe requires careful planning and attention to detail, especially with the added complexities of post-Brexit UK regulations and varying import laws across countries. Customs clearance ensures that shipments comply with local regulations, taxes, and duties, which can impact delivery times and costs. Properly completing customs forms, understanding tax obligations, and knowing which items are restricted or prohibited can help prevent delays and extra fees. Whether you’re shipping within the EU or to non-EU countries, preparing your package with the right documentation and information is key to smooth customs clearance and timely delivery.

1. Accurately Complete Customs Declarations

Customs declarations are critical documents that help customs authorities understand what’s in your package and determine the appropriate duties and taxes. It’s important to provide a clear and accurate description of the goods, including the quantity, value, and purpose of the shipment (e.g., a gift, commercial goods, or personal items). Avoid vague descriptions like “clothing” or “electronics” and instead be specific (e.g., “men’s cotton t-shirts” or “smartphone”). Incorrect or incomplete information can lead to delays, penalties, or even the return of your package. Always double-check that your customs form, such as the CN22 or CN23, is properly filled out before sending.

2. Understand Customs Duties and Taxes

Customs duties and VAT (Value Added Tax) vary depending on the destination country. When shipping to non-EU countries or the UK post-Brexit, these charges often apply to the recipient. If you don’t account for them, your recipient may face unexpected fees before they can collect the package. Research the customs duties applicable in the destination country and inform your recipient in advance. Additionally, when completing customs forms, you’ll usually need to declare who will cover these charges: the sender or the recipient. Understanding and calculating these costs ahead of time will help avoid unpleasant surprises and ensure smooth customs processing.

3. Attach Necessary Documentation

Certain shipments, particularly those containing high-value goods, electronics, or items subject to trade agreements, may require additional documentation. This can include invoices, certificates of origin, or permits (depending on the country and the nature of the items). For example, some electronics may require CE marking documentation within the EU, or high-value shipments may need proof of insurance. Failing to provide the right documentation can cause delays or the package being held at customs. Check the destination country’s specific requirements for your type of goods to ensure you provide everything needed.

4. Use the Correct Commodity Codes

Commodity codes, also known as Harmonized System (HS) codes, are standardized international codes used to classify goods for customs and tariff purposes. Each type of product has its own unique code. Using the wrong code can result in incorrect duties being charged or the shipment being delayed. You can find the correct HS code for your product by searching online databases or contacting the shipping service. Accurate classification of your items using these codes helps customs authorities quickly assess your shipment and ensures that any taxes or duties are properly applied.

5. Be Aware of Restricted and Prohibited Items

Each country has its own list of restricted or prohibited items, and these lists can change regularly. Items such as certain chemicals, electronics, food products, and plants may be subject to strict import regulations. Before shipping, it’s essential to research whether the items you’re sending are allowed in the destination country. For example, some countries ban the import of certain foodstuffs, while others may have restrictions on importing high-tech electronics. If customs finds prohibited items in your package, they could seize or destroy the goods, and you could face fines or penalties.

6. Plan for Longer Delivery Times

When shipping across borders, customs clearance can add extra time to the delivery process, especially if there are inspections or delays due to incomplete paperwork. Make sure to factor this into your estimated delivery times and inform your recipient of the potential for delays. If your shipment is time-sensitive, you may want to opt for premium shipping services that include expedited customs handling. However, even with express services, customs delays are sometimes unavoidable, so building in extra time is always wise.

7. Track Your Package Through Customs

Most international shipping services offer tracking options, which can be particularly helpful when shipping internationally. You can track your package as it moves through customs, giving you and your recipient updates on its status and any potential delays. Some tracking systems even provide detailed information on the customs clearance process. This way, if your package is held up, you can take action more quickly, such as providing additional documentation or addressing any customs issues.

8. Check for Temporary Import Bans or Quotas

Countries may impose temporary restrictions, quotas, or bans on certain imports for economic, environmental, or health reasons. These measures can change rapidly, depending on current conditions. For example, during health crises or trade disputes, countries may limit the import of specific goods. Before shipping, check the current import situation in the destination country for any temporary bans or quotas on your items. This step is crucial, as failing to comply could result in your package being returned or confiscated by customs.

By following these tips, you’ll be better prepared to handle customs clearance efficiently, avoid unnecessary delays, and ensure your package reaches its destination without any issues.

Mercury Freight LTD: Your European European Road Transport Specialist

Mercury Freight LTD offers European Road Freight services Door-Door, fully inclusive of Export & Import customs clearance. Whether you are a small family-run business or a large blue chip company, here at Mercury Freight LTD we take the same dedicated and tentative approach to all our clients. Over 40 years of experience in the European Road Freight Market ensures our staff have the knowledge and expertise to meet your expectations. We take great pride in ensuring our rates and service are on par with the current market, rest assured your cargo is in safe hands when booking with Mercury Freight LTD.